School Administrator (SEND)

job specification


£19,000 - £23,000

Job Term:

Term Time, 38 weeks per year, Permanent

Start Date:

January, 2021




The Outdoors Group Ltd

Closing Date:



The Outdoors Group, Exeter Site

About the outdoors group

The Outdoors Group School is an Independent Special School that is based solely outside in a woodland setting for learners with SEMH and ASD needs. We believe in developing the whole learner not just their academic ability. We use a project-based method, allowing the learner to be completely autonomous, whilst contributing to a well-rounded education based on skills for lifelong learning and personal development.


The school caters for KS2, KS3 and KS4 learners (ages 7-16) and aims to provide a space for learners to develop skillsets and a growth mindset that they have been unable to in previous settings. We work closely with learners’ support networks, both professional and familial and try to create a holistic and engaging place for learners to grow.


The Outdoors School opened in September 2019 and due to its successes, we are increasing learner numbers and adding extra sites and therefore looking for more people to join our team. 


We are looking for a SEND Administrator, who will work closely with the SEND team, to undertake a range of administrative duties to support the Inclusion/SEN department to deliver a consistent, high quality, integrated and seamless service.

This is an exciting and diverse role working with some of the hardest to reach learners to help build and develop community engagement.

job description

To undertake a range of administrative duties to support the SEND team to deliver a consistent, high quality, integrated and seamless service. Providing efficient, effective, and professional administrative support. A professional service that meets the needs of the school.


Roles and responsibilities 


  • Provide administrative support to the team, acting as first point of contact between the SENDCo, stakeholders and all external parties 
  • To coordinate and administer the processing of annual review procedures 
  • Liaise with outside agencies to arrange both multi-professional meetings and Team Around the Family (TAF) meetings  
  • To coordinate and undertake general administration for external agency visits
  • To coordinate and undertake general administration in the SEND consultation process
  • Maintain manual and computerised records/management information systems and shared resources e.g. Provision Mapping 
  • Attend and take notes at meetings, produce, and circulate minutes as necessary 
  • Support with the administration team
  • To assist in the implementation of system and procedural changes resulting from new and revised policies and legislation. 
  • Co-ordinate access arrangements
  • To support with the safeguarding and promotion of the welfare of children. 
  • To be a team player and contribute within your own capabilities towards the School ethos 
  • The post-holder may from time to time be required to carry out other duties commensurate with the role 
  • Engage in staff supervision and appraisal process
  • Engage in critical reflective practice and participate in CPD opportunities, developing and sharing ideas and best practice for training and delivery.
  • Ensure that learners experience a supportive and positive staff team at all times 


List Key Duties and accountabilities of the post

  1. Provide general day to day administrative and clerical support to the SENDCo.
  2. Provide administrative support to the SEND Team.
  3. Support the SENDCo with diary/calendar management.
  4. Production of policy documents, letters and reports and other documents which are

accurate and professionally presented.

  1. Provide administration for all paperwork related to SEND and ensure any documents/records shared externally meet data protection requirements.
  2. Provide administrative support for TAF meetings.
  3. Provide administrative support for meetings, including diary management and the preparation of agendas, and undertaking/producing the minutes of meetings as required.
  4. Maintain and update school information, learner files, records, and databases, ensuring accurate electronic and paper filing of learner records
  5. Provide other general administration where required.


Whole School Duties As Required

  1. Provide cover for Reception.
  2. Work to support the SLT PA, when required.


Other Duties

  1. a) To undertake additional duties as required, commensurate with the level of the job.
  2. b) To contribute to the effective working of the school.
  3. c) Maintain positive, professional relationships with learners, parents / carers and


  1. d) To participate in induction training, staff review processes and professional

development opportunities.


If you are interested in joining our motivated team to work in a new innovative setting, in the outdoors, we look forward to receiving your application.


This post requires a DBS check.


For further information about the role please view the full job specification which can be found on our website here: 


If you want to discuss the role please email [email protected].

person specification

Skills, Knowledge & Experience


  • Knowledge or experience of SEND or equivalent
  • ICT skills and knowledge of other specialist equipment/resources.
  • Excellent customer service skills
  • Excellent time management and organisation skills
  • Able to work effectively in a team and contribute to its success
  • Good written English and effective communication skills
  • Ability to deal tactfully and confidently with telephone callers and visitors
  • Ability to remain calm, composed and flexible within a busy and demanding environment
  • Ability to undertake a wide range of clerical, administrative and general duties.
  • Well-developed interpersonal and communication skills (written and oral)
  • Accurate in recording details and make full use of the schools’ computer systems


  • Recent experience of working with Primary or Secondary learners with SEMH difficulties and ASD/PDA
  • Knowledge of inter-agency working.
  • Knowledge of Education, Health, Care Plans
  • Knowledge of the EHCP HUB

Personal Qualities


  • Enthusiasm and drive for improvement
  • Ability to work successfully as part of a team
  • Commitment to improving outcomes for children and families 
  • Commitment to safeguarding and safe practice 
  • Commitment to Equal Opportunities
  • Reliable, respectful, responsible & conscientious approach
  • Flexibility to deal with diverse needs of the post and movement between departments and the Trust
  • Establish and maintain appropriate relationships
  • Integrity and confidentiality to be maintained at all times
  • High level of initiative and ability to work independently


  • Sense of humour 
  • Forward-thinking

Qualifications & Training


  • 5 GCSE’s grade A-C or equivalent
  • Willingness to undergo training the organisation feels is appropriate


  • NVQ 3 or equivalent qualification 
  • Safeguarding Level 2 / 3

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